As an agent, once you have pledged to undertake your personal MICEgreen journey, there are many different actions you can take to earn another step on your journey towards becoming an accredited Green Agent or Buyer.
Some are small and some are more significant, but they all contribute towards your green journey and help you edge closer to becoming a greener agency. One that recognises venues that work for clients and develop a long term sustainable future for the events industry.
THE STEPS & INITIATIVES YOU CAN UNDERTAKE
Allocate an Allotment: If you have enough space then why not turn part of your office grounds in to a small allotment, herb or vegetable garden. If you don't have room, then why not collecively sponsor an allotment or green space. Partner with a local community group who might be passionate about this and will work for the odd lunch. Get some fresh air over your lunch break.
Ban the Buffet: To reduce food waste, consider encouraging your clients to look at greener options for catering such as bowl food or bento boxes because left over buffet food is rarely able to be donated because it has been out for a significant amount of time.
Business Card Blues: Business Cards are outdated and waste a lot of resources. If a supplier needs to contact you following a networking event, give them your phone number or email and get them to tap it into their phone, it can't be that hard. How many bags and boxes of old business cards do you have?
Car Share: If at all possible, when travelling to work or your next event, if public transport is not an option, then do your best to car share with friends or colleagues.
Change Direction: Update the directions on your website to promote public transport and walking distances by giving advice on the nearest transport stops near you rather than only informing them of the time it would take to drive to your office.
Event Sheets: Stop printing out event sheets and contracts and instead take everything online. There are enough online platforms for you to work collaboratively without having to print and distribute endless supplies of paper.
Food Cycle: You can investigate local charities such as Food Cycle to donate any left over food from events. Work with your venue to make sure they adopt this policy.
Get a Green Team: Invite a few members of your team to be the 'Green Team' and ask them to look at ideas and initiatives to help evaluate your green progress.
Get On Your Bike: If your office is not too far from home then maybe consider cycling to work. If it proves to be difficult to implement on a daily basis, then try to do it at least a once a month.
Keep it Local: Try and use local suppliers, especially when it comes to office supplies and essentials.
Lable Your Bins: Try installing multiple bins that provide all of your staff with recycling options as well as general waste. Ensure the signs are clear and precise.
Lights Out: Along with your team and staff members, spend five minutes at the end of the day to do a quick check around your office to make sure no lights or applicances have been left on where not needed. Save energy and save money.
Pass on the Paperwork: Contracts, Invites, Invoices, Promotional Information and RFP's can all be sent via email so no need to print and get through reams of paper.
Promotional Products: Do you really need to take another pen or pack of post it notes to your next sales meeting? Ask a supplier instead to make a donation to charity or bring you in a tin of food which you can take to a local foodbank or shelter.
RFP's: Whatever format you use to request a proposal for your clients, always ask what green policies the venue has so that it becomes an industry standard.
Take the Train: Do you really need to drive to your next client meeting or site visit?
Venue Info: Brochures and booklets detailing a venue or portfolio might be useful but you don't need additional clutter in your office when the informtion can all be found online. Politely decline if offered from a supplier so you can reduce waste.
What's in a Name? Delegate badges are essential for large events but why not investigate greener options such as corn-starch badges which are compostble.